General Description

Waidok is a cloud-based document management solution developed by Konica Minolta, designed to capture, organize and securely store all of a company's data and documents. Its cloud architecture allows access to information from any location and device, ensuring scalability and high availability.

Main modules and functionalities

• Document capture: Import paper or digital documents by scanning with integrated OCR and automatic data extraction.

• Intelligent indexing: Automatically classifies and tags files according to defined metadata, facilitating ultra-fast searches.

• Workflow automation: Configure approval processes, assign tasks and deadlines, and receive alerts to speed up validation cycles.

• Digital archive: Retains historical versions with access control and audit trail to comply with legal regulations and audits.

• Search and collaboration: Securely share documents, comment online and collaborate in real time, centralizing all business knowledge.

Key benefits

• Centralization of information: All company documentation unified in a single platform, avoiding lost or duplicated documents.

• Security and compliance: Data encryption, granular permissions management and access logging to comply with regulations such as GDPR.

• Operational agility: Up to 50% reduction in approval times thanks to automated workflows and automatic notifications.

• Cost savings: Less paper, physical space and manual management hours, which translates into a quick return on investment.

• Improved productivity: More coordinated teams and transparent processes, allowing more time to be spent on high-value tasks.